Every payment matched and posted, without a spreadsheet.
Cash application is where AR teams lose hours to remittance emails, lump-sum checks, and unexplained deposits. AVA matches every payment to the right invoices, handles partial and short pays, posts to your ERP, and reconciles against your bank, continuously.
AVA on cash application today
AVA working- 5:45 AM212 bank deposits matched to invoices overnight
- 6:10 AMLump-sum $18,400 split across 6 invoices from remittance
- 6:12 AMShort pay of $320 on #4410 flagged and opened as a deduction
- 6:30 AMBank and ERP reconciled, 0 unapplied items remaining
How AVA runs cash application.
- 1
Captures every payment.
Payments through Chargezoom are matched instantly. Deposits from your bank feed, checks, and wires are pulled in alongside them.
- 2
Reads the remittance.
AVA uses remittance details, reference numbers, amounts, and customer history to match each payment to one or many invoices.
- 3
Handles the exceptions.
Partial payments, overpayments, and short pays are applied correctly, with the difference routed to collections or disputes.
- 4
Posts and reconciles.
Applied payments post to your ERP, and AVA reconciles them against your bank so the books close clean.
Cash application software that clears the queue.
No more unapplied cash sitting in a suspense account while your team hunts for remittance.
Intelligent payment matching
One payment to many invoices, many payments to one invoice, matched using every available signal.
Partial and short pays
Applies what was paid, keeps the remainder open, and identifies whether it is a deduction, dispute, or simple underpayment.
Remittance capture
Reads remittance from emails, portal notes, and payment references so lump sums are split correctly.
Bank reconciliation
Ties every deposit to applied payments and flags anything that does not match before month-end.
ERP posting
Payments, fees, and adjustments post to the right accounts in your ERP automatically.
Unapplied cash cleanup
AVA works the backlog of unapplied and on-account payments until each one is resolved.
AVA does the work. You set the rules.
AVA handles
- Matching payments to invoices continuously
- Splitting lump sums using remittance
- Applying partial and short payments
- Posting applied cash to your ERP
- Reconciling deposits against your bank
You decide
- Write-off tolerances for small differences
- Which GL accounts fees and adjustments post to
- When matches need your review before posting
- How short pays are routed and to whom
- Reconciliation cadence and alerts
One check, six invoices
A customer mails a single $18,400 check with a remittance email to your AP inbox.
- Deposit lands
Payment detected
AVA sees the deposit in your bank feed and links it to the remittance email.
- Seconds later
Split across invoices
AVA applies the payment to six open invoices, matching amounts and reference numbers.
- Exception
Short pay identified
One invoice is $320 short. AVA keeps the balance open and opens a deduction for review.
- Posted
Books updated
All six applications post to your ERP and the deposit reconciles to the bank.
The rest of the AR lifecycle
Frequently asked questions
Does AVA only match payments made through Chargezoom?
No. AVA also matches deposits from your bank feed, including checks, wires, and ACH payments made outside Chargezoom.
What happens when AVA cannot find a match?
She researches it using customer history and remittance, and if it is still unclear, she sends it to you with her best suggestion so you can approve in one click.
How are short pays handled?
AVA applies the amount received, keeps the remainder open, and classifies the gap. Deductions and disputes move into the disputes workflow automatically.
Will this change my chart of accounts?
No. You map where fees, discounts, and adjustments post during setup, and AVA follows that mapping.
Close the books without the cash application backlog.
See AVA match and post a day of your deposits.