Long, layered pay cycles
Pay applications move from owner to GC to sub, and every step adds days before cash reaches the company that did the work.
Construction
Construction accounts receivable, collected on schedule.
General contractors, subcontractors and specialty trades fund labor and materials long before the check arrives. AVA follows up on every pay application, change order and retainage balance so cash keeps pace with the job.
AVA activity
Across your active projects
- 5:40 AMProgress invoice #2207 sent for Phase 3 framing
- 8:12 AMRetainage release requested on the Harbor Point project
- 10:55 AM$48,600 ACH received and reconciled to the job
- 2:20 PMChange order #14 invoice followed up with the GC's AP team
- 6:45 PMShort pay on #2189 flagged and dispute opened
- Sun 9:00 AMWeekly cash forecast updated for payroll
Illustrative activity. Customer names are fictional.
Why construction AR drains cash flow.
Long payment cycles, layered approvals and money held back until project closeout mean contractors often finance their customers' projects.
Retainage held for months
Retainage balances sit on the books until closeout, and without consistent follow-up they are easy to forget entirely.
Change orders and disputes
Unapproved change orders, short pays and back charges stall payment, and resolving them means chasing people across job sites.
Payroll and materials can't wait
Crews get paid weekly and suppliers expect terms, so slow receivables push contractors onto lines of credit to bridge the gap.
How AVA keeps project cash moving.
AVA works inside your accounting system, follows every open invoice to payment and resolves the exceptions that usually stall collections.
- 1
Follow-up on every pay app
AVA tracks each progress invoice and follows up with the right contact at the right time until it is paid.
- 2
Retainage that never slips
Retainage balances stay visible and get requested as soon as milestones and closeout allow, so held cash comes back on time.
- 3
Change orders and short pays resolved
Disputes, back charges and partial payments are matched, flagged and worked to resolution instead of aging quietly.
- 4
Faster ways to pay
Give owners and GCs ACH and card options through a payment portal, so payments stop waiting on paper checks.
- 5
Cash forecasts you can plan payroll around
See when cash will land across every job, so you can schedule payroll, materials and bids with confidence.
- 6
Approval when you want it
Keep AVA in oversight mode for key accounts, or let it act on its own within the limits you set.
Learn how it works in Autonomous AR and Meet AVA.
Built for every seat in construction finance.
Owners and CFOs
Less reliance on credit lines to bridge pay cycles, and a clear view of the cash coming in from every project.
Project managers
No more chasing pay apps between site visits. AVA handles the follow-up while you run the job.
Controllers
Payments reconciled to the right job and invoice automatically, with a full audit trail for every action.
AR and billing teams
Spend time on exceptions and customer relationships instead of copying, chasing and matching payments.
Construction AR: frequently asked questions
Can AVA follow up on retainage?
Yes. AVA keeps retainage balances visible and follows up as soon as milestones or project closeout allow the release, so held cash does not get forgotten.
How does AVA handle change orders and short pays?
AVA matches partial payments to the right invoice, flags the difference and opens a follow-up with the customer so disputes and back charges are worked to resolution.
Does Chargezoom work with progress billing?
Yes. Progress and milestone invoices created in your accounting system are picked up automatically, and AVA follows each one through to payment.
Can general contractors and owners pay by ACH?
Yes. Customers can pay by ACH or card through a self-service payment portal, which typically gets cash to you faster than mailed checks.
Which accounting systems does Chargezoom work with?
AVA works inside QuickBooks, NetSuite, Sage Intacct, Dynamics 365 and more, so payments post back to the right job automatically.
AR automation for other industries
Stop financing your customers' projects.
Let AVA follow every pay app and retainage balance to payment, while your team builds.